Volunteers are defined as any individual assisting staff and/or students in the school setting that follows a regular schedule or will be left unsupervised with students. Examples include but are not limited to the following: regularly assisting in a library/office/classroom, tutoring students, assisting/chaperoning with a class/ activity field trip, or supporting an extracurricular activity.

Further information may also be found in Policy IICC – School Volunteers. In this handbook, you will find the forms required of all designated volunteers. Please complete the appropriate forms and return them to your child’s school. If you have children in multiple schools, you only need to submit the forms to the building where you will spend the most time volunteering.

Procedures for Volunteers
Volunteering in the district is a privilege. The Board of Education, superintendent, assistant superintendents, and/or building principals may terminate or decline the services of a volunteer for any reason. Pursuant to Policy GBEBC, all designated volunteers will be required to complete full background checks (including child abuse/neglect, Missouri State Highway Patrol, and FBI screenings).

Volunteers will provide support services but are not substitutes for the professional staff. Volunteers will work under the direction and supervision of district and building staff.  Screened volunteers who may be left alone with a student will have an employee contact person or supervisor to monitor activities with the students.

Step 1
All designated volunteers will be required to submit a registration form (Form A) to the building they wish to provide volunteer services. The building administration will initially review the registration form and forward to the Human Resources Department.

Step 2
After receiving the registration form, the Human Resources Department will contact the potential volunteer. All volunteers will be coordinated and screened through the Human Resources Department located at the Administrative Center located at 9703 Conway Road, Saint Louis, Missouri, 63124.

Further information will be provided to the potential volunteers and will include directions on completing the required background screenings. Once the information is sent, the volunteer will be responsible for completing and submitting all necessary paperwork. All background information is confidential and will be maintained in accordance with district policy by the Human Resources Department.

 These background checks ensure the safety and security of our students, which is our top priority. Please note volunteers may not work in any school until ALL background checks have been received and reviewed by the district. This usually takes less than a week after completing and submitting the final background check.

Step 3
Volunteer background information will be reviewed by the Human Resources Department. Cleared volunteers will be contacted and receive a photo identification badge. Any volunteer that is denied based on the background results will be sent a written notice. Building administrators will only receive cleared/denied information for each screened volunteer. Background checks must be renewed every five (5) years or as otherwise outlined in district policy.

Payment of Fees
Volunteers will be required to initially pay for the cost of the full background checks. However, the district will reimburse volunteers for the cost of these background checks upon completion of 50 clock hours of volunteer time. Consideration will be given for anyone who is wanting to volunteer but experiencing a financial hardship. A time log (Form B) is included at the end of the handbook. The building must verify the time log before reimbursement will be processed. Completed and verified time logs should be returned to the Human Resource Department for processing.

Any questions may be directed to Regina Hawthorne, Human Resources Manager.  Email: rhawthorne@ladueschools.net   Phone: 314-983-5311

For further details, please reference the full handbook using the link below.

Volunteer Handbook



Human Resources Menu